Chose a system they own outright over an established ERP vendor, cutting five-year cost by roughly half.

The company ran a major vendor ERP alongside a separate business-intelligence product, on monthly subscriptions that never stopped and never produced anything the company owned. Over five years that stack was on track to cost roughly three times what replacing it outright would.

Per-user licensing was the real constraint. With 43 employees and a budget that covered roughly 23 to 25 seats, access had to be rationed. People who needed stock and order data worked from exported spreadsheets that were stale the moment they were sent, because a seat for them could not be justified.

Medical goods carry lot and expiry tracking obligations that general-purpose ERP handles awkwardly, and the data itself is sensitive enough that where it physically lives is a real question rather than a procurement formality.

We proposed a system the company owns rather than rents, running on their own server. Thirteen modules covering clients, sales, warehouse with lot and expiry tracking, purchasing, finance, service, non-conformities, personnel and payroll, ecommerce, reporting, contracts, permissions, and a digital marketing module.

Because there is no per-seat fee, the licensing constraint disappears by design rather than by budget increase. All 43 employees get access, and so does everyone hired later.

The contract hands over full source code, database schema and technical documentation at project close. Twelve months of support and corrections are included after go-live, with no hourly cap, after which support is optional and priced from actual usage rather than a mandatory subscription.

The build reuses roughly 60% of an existing platform we already maintain, which is why a system of this scope is economic at this size of company at all.